Administration-ready
Key management for public institutions
Schools, universities, public authorities — Log+Key fits within procurement guidelines and data-protection requirements, with a server location in Germany and an audit-proof history.
Typical challenges
What goes wrong with keys in day-to-day public administration
- The sports hall in the evening: teachers, the caretaker, the cleaning service and three sports clubs share the same keys.
- A change of responsibility in the office: the key stays with the predecessor — and a handover record doesn't exist.
- A lost master key in a municipal building: replacing the locking system quickly runs into the tens of thousands.
- The audit office asks about key issue records — and a paper key book from five years ago is no answer.
- New software has to pass IT, data protection and procurement — US cloud tools often fail at the first hurdle.
Our mission
No more key chaos
With Log+Key you manage even large volumes of keys with ease. Your team logs every action — such as collections and returns — in seconds, and you always stay in control.
Use Log+Key with our terminal — or any standard smartphone or computer. Log+Key keeps your key data secure and GDPR-compliant, in German data centres.
Built for your needs
Log+Key features for public institutions
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Simple sign-in with a PIN.
Fast sign-in without usernames or complicated passwords.
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Schedule return dates.
An organised key handover with agreed deadlines.
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Know who has borrowed what.
Full visibility of who has borrowed or returned which keys.
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Confirm with a signature.
Capture and manage accountability with signatures.
Key management for schools, universities and public authorities
Public buildings: access for many, oversight for you.
Schools and sports halls with external user groups
Hardly any building has as many key holders as a school: teachers, the caretaker, the cleaning service, after-school care — and in the evening, the clubs in the sports hall. With Log+Key, external users don't need an account of their own: the caretaker scans the key out, selects the club coach from the contact list and sets a return date. The live overview shows at any time which keys are in circulation.
Changes of responsibility properly documented
Transfers, retirement, new departments: in public institutions, responsibilities change regularly — and the keys change with them. Log+Key shows at a glance which keys a person holds and documents the handover with a timestamp and (if desired) a signature. The handover record writes itself along the way, instead of being forgotten.
Data protection and procurement: hosting in Germany
Log+Key hosts exclusively in Germany, a data processing agreement template is ready, and access can be restricted by role — the caretaker's office sees movements, the department head sees master data. That gets Log+Key through the checks where US cloud tools regularly fail. More on the topic of security.
An audit-proof history for inspections
Every issue and return is recorded unalterably with a timestamp and name, and can be exported as a report. If the audit office asks about key issues over recent years — or due diligence has to be demonstrated after a loss — the answer is available at the touch of a button.
Simple enough for every user group
From the caretaker to the administrative team: sign-in works with a PIN, without usernames or password notes. Log+Key runs on any work smartphone, tablet or the wall terminal in the caretaker's office — with no server infrastructure of your own and no training effort.
More background: A digital key management system is now explicitly required in many tenders — we've put together a definition and selection criteria. If you're wondering whether a key safe alone is enough, or whether an Excel key book will keep carrying you — we've compared the key points. You'll find a full overview of features and hardware on our software solution page for digital key management.
Forgotten your password?
Simple, fast sign-in with a PIN.
Log+Key stands for simplicity, and we guarantee it in our sign-in process too. Fast sign-in without usernames or complicated passwords saves time and effort.
Key dates in the calendar
Schedule a return date.
A scheduled return deadline makes for an organised key handover, because agreed deadlines are a helpful planning tool for both the person taking the key and the person handing it over.
An autograph, please!
Confirm with a signature.
Log+Key doesn't leave the question of accountability unanswered. With the signature feature, a key can be handed over responsibly and traceably.
More than keys
Your inventory works like a key too.
Tools, devices, vehicles, first-aid kits: anything your team borrows and returns, Log+Key manages just like a key — with an NFC tag, a complete history and stocktaking by scan. The key rack and the tool store share one system, one history and one login.
What people say about Log+Key
Customers on working with us
With Log+Key, all key movements are finally captured digitally. This means our documentation requirements are met with considerably less effort.
Log+Key is a great example of what a committed and reliable team can achieve — a solution with real added value!
Key management with Log+Key — faster, safer, more efficient, smoother and finally digital!
Request a consultation
Log+Key for public institutions
Tell us briefly how many keys you manage and what's particular to your industry — we'll reply the same working day with a concrete proposal.
Special requirements?
We build bespoke solutions too
Our experienced development and design teams take on any challenge and deliver bespoke solutions as well. We look forward to hearing from you.