Keys to the fleet
Key management for car dealerships and fleet management
Car dealerships, workshops, vehicle fleets — Log+Key gives sales, service and field teams a shared, digital overview of every vehicle and workshop key.
Typical challenges
What goes wrong with keys in day-to-day dealership work
- Peak season in the service department: the customer is waiting at the desk — and the vehicle key is somewhere between the workshop and detailing.
- A test drive arranged on the spot: the key goes out without anyone recording with whom, or until when.
- Vehicle moved, key rehung: the key board reveals neither the parking spot nor the vehicle.
- Sales, service, detailing and field staff all reach for the same keys — and every department keeps its own list.
- A lost remote key quickly costs three figures — and is often only noticed when the customer is standing at the door.
Our mission
No more key chaos
With Log+Key you manage even large volumes of keys with ease. Your team logs every action — such as collections and returns — in seconds, and you always stay in control.
Use Log+Key with our terminal — or any standard smartphone or computer. Log+Key keeps your key data secure and GDPR-compliant, in German data centres.
Built for your needs
Log+Key features for car dealerships and fleet management
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Simple sign-in with a PIN.
Fast sign-in without usernames or complicated passwords.
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Schedule return dates.
An organised key handover with agreed deadlines.
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Know who has borrowed what.
Full visibility of who has borrowed or returned which keys.
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Confirm with a signature.
Capture and manage accountability with signatures.
Key management in the dealership
Every vehicle key: found instead of searched for.
Keys linked to vehicle data
In Log+Key, each key is its own record with master data: VIN, number plate, model, parking spot, customer. Using the search, you find the key even when only the number plate is known — or, the other way round, the vehicle belonging to the key in your hand. The board full of unlabelled tags has had its day.
Test drives and handovers with a signature
When a key goes out for a test drive, it's documented in seconds: select the recipient or enter a name, set a return time, add a signature on the tablet if desired. When the vehicle comes back, the key is scanned back in — the history stays complete, even on a hectic Saturday in October.
Service operations without search times
Reception, workshop, detailing, pick-up and delivery: in the service department, a vehicle key passes through many hands. With Log+Key, every department sees in the live overview where the key currently is — instead of the service advisor ringing round the building while the customer waits at the desk.
Fleets and pool vehicles
Beyond the showroom, the same applies: pool cars, demonstrators and courtesy cars need clear responsibilities. Return dates make sure a vehicle is available again on Monday morning — and the history shows who had it last when the tank is empty or a scratch is new.
Integration with your systems
Log+Key offers an open API for connecting vehicle and key data with your existing systems — from the DMS to your own fleet software. You'll find an overview on the integrations page.
More background: A digital key management system quickly becomes a prerequisite for smooth dealership operations — we've put together a definition and selection criteria. If you're wondering whether a key safe alone is enough, or whether an Excel key book will keep carrying you — we've compared the key points. You'll find a full overview of features and hardware on our software solution page for digital key management.
Forgotten your password?
Simple, fast sign-in with a PIN.
Log+Key stands for simplicity, and we guarantee it in our sign-in process too. Fast sign-in without usernames or complicated passwords saves time and effort.
Key dates in the calendar
Schedule a return date.
A scheduled return deadline makes for an organised key handover, because agreed deadlines are a helpful planning tool for both the person taking the key and the person handing it over.
An autograph, please!
Confirm with a signature.
Log+Key doesn't leave the question of accountability unanswered. With the signature feature, a key can be handed over responsibly and traceably.
More than keys
Your inventory works like a key too.
Tools, devices, vehicles, first-aid kits: anything your team borrows and returns, Log+Key manages just like a key — with an NFC tag, a complete history and stocktaking by scan. The key rack and the tool store share one system, one history and one login.
What people say about Log+Key
Customers on working with us
With Log+Key, all key movements are finally captured digitally. This means our documentation requirements are met with considerably less effort.
Log+Key is a great example of what a committed and reliable team can achieve — a solution with real added value!
Key management with Log+Key — faster, safer, more efficient, smoother and finally digital!
Frequently asked questions
Answers for your industry
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How many NFC tags do we need per vehicle?
One tag per physical key. If a vehicle has two keys, that's two tags. Both are linked to the same vehicle record but can be scanned individually.
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Does Log+Key work with our DMS (CROSS, AUTOHAUSEN)?
That's exactly what we're building right now in the pilot with VW Hannover: master data from the DMS (VIN, registration plate) flows automatically into Log+Key, and the tag number plus the last user go back into the DMS. If you use CROSS or AUTOHAUSEN, do raise it with us specifically — we can give you concrete roadmap commitments.
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What happens if someone forgets to scan a key back in?
The live overview on the wall terminal shows overdue keys in red, so anything forgotten is immediately visible. In the medium term, BLE-based automatic capture is on the roadmap, so forgetting will no longer be technically possible.
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What about owner data protection?
You only store what you want to store. Owner data is optional — Log+Key also works using the registration plate plus model, with no personal data at all. This means the system can also be used within restrictive data protection frameworks.
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Do you have references from the car dealership sector?
Yes: Reinhardt Automobile, Autohaus Oppel and Jacobs Automobile in Mönchengladbach are among our customers. Across all dealerships combined, we currently manage around 2,000 keys.
Request a consultation
Log+Key for car dealerships and fleet management
Tell us briefly how many keys you manage and what's particular to your industry — we'll reply the same working day with a concrete proposal.
Special requirements?
We build bespoke solutions too
Our experienced development and design teams take on any challenge and deliver bespoke solutions as well. We look forward to hearing from you.